How To’s – for Group Admins

Posted on November 3, 2011 by shana

Admin / Mod Tips and Tricks
How to subscribe to Events Calendar
How to add more Group Admins or Mods
How to edit your Group Description
How to post meeting minutes to your Group Docs
How to Add Events | How to add a new location | How to Edit an Event
How  to post an Announcement on your Group Home Page

Subscribe to the Events Calendar and avoid scheduling conflicts.
On the Events page located on the Main Navigation bar you’ll find an ICAL and RSS feed. You can use these to subscribe to the Events Calendar.

  1. For google sync (works with Android, iPhone, and Blackberry) sign into your google account that you signed up with on your device.
  2. Open the Google Calendar
  3. On the left side bar, find the “Other Calendars”, click the arrow drop down button, then click “Add by URL”
  4. Copy and Paste this URL: http://occupyatlanta.org/events.ics
  5. Click “Add to Calendar”
  6. On your device, open your calendar and OccupyAtlanta Events should now appear.  If not, verify “Occupy Atlanta – Calendar” is checked under visible calendars.
    Here’s a iPhone help video: http://www.youtube.com/watch?v=V8BsNOYQq1Q

How to add more Group Admins or Mods:

  1. On your Group page click the “Admin” button on that group’s nav bar
  2. All your group Admining options await you on a black bar below that Admin button :)
  3. To add more Admins – click “Members” on that black bar, then by their name click “Promote to Admin”.  Note: If you add a new Admin, you only need to notify us if those new Admins need to be able to add events.

How to edit your Group Page Description:

  1. On your Group page click the “Admin” button on that group’s nav bar
  2. All your group Admining options await you on a black bar below that Admin button :)
  3. To add more edit page description – click the “Details” button, make your changes then click save.  NOTE: it is best to keep your Contact info, Meeting Times, and Minutes link up top.  Keep it Short! If you have a lot of info create a Doc, then add a link to that Doc to the page description.
    Back to top of page :)   

How  to post an Announcement on your Group Home Page:

  1. Mouseover the “Contact and Communicate” button, then click the “Updates and Announcements” tab.
  2. You will see a box that says “What’s New?”. Write your Group Announcement in that box, then in the “Post In” dropdown menu choose which group the Announcement is for.
  3. Once you have chosen the group, to the right of that box you will see a “Post Update”, click it. You should see your Announcement show up along with the Group link.
    1. You can also post your Group Announcement on your Group Page.
    2. All groups are listed on the Sidebar and on the “Committees and Groups” page.  or goto “My Account” drop down, “Groups”, then “Memberships”.  Click on the Group that you want to post the Announcement in.
    3. Post your Group Announcement in the “What’s New” box there.
      Back to top of page :)

How to add an Event:

    1. Make sure you’re logged in.
    2. Rollover “My Account” at the top of your screen, then “Events”, then to the right, click on “My Events” link. (these steps can also be done from the Dashboard)
    3. Below “My Events” a “Add New” button, click there.
    4. Add start day, time, and an ending date.
    5. If your event reoccurs at the same time each day, every couple of days, or each month. Go to the Recurrence box. Fill out the appropriate info for your event there.
    6. Add “Event Name”, “When”, “Where”, “Details”, and CHOOSE your Group!
      1. To Add an image (this can only be done through the Dashboard): 
        1. Below the Details box, you’ll see “Event Image” click “Choose File”
        2. choose your file, then click “Open”
        3. that’s it. done.
      2. To add a .pdf (this can only be done through the Dashboard):
        1. In the Details box, click the first Icon that looks like a box “Add an Image”
        2. click “select Files” and choose your file.
        3. Title: add a title
        4. Click “Insert into Post” NOTE: it will show up as a link.
      3. “Event Owner/Contact person” If you are using the Dashboard choose your name so people know who posted it and who to contact for details.
    7. Choose a location in the drop down menu.
    8. Click “Submit Event”
      Back to top of page :)


How to Add a New Location:

  1. If you are using the Dashboard…
    1. click “Location” under the events tab, then “add new”
  2. If you are using the front part of the website…
    1. on the top top nav bar at the top of your screen:
    2. “My Account: > Events > My Locations > then click the “Add New” button.
      Back to top of page :)

How to Edit  Events:

  1. Click Dashboard OR “My Account: > Events > My Events > click the event you want to edit, then edit away.
  2. In the Dashboard Click on Events Tab, You will now see all scheduled events
  3. Click on the Event that needs to be edited.
  4. You can now edit, place, time and recurrence of the event, if any. You can add/edit details if needed.
    1. NOTICE: “WARNING: This is a recurrence in a set of recurring events. If you update this event data and save, it will become an independent event, and will not be deleted or modified automatically if you reschedule the original recurring event details.”
    2. To edit a single event click the name of that event in step 3 and DO NOT touch the “Re-occurrence” Area.
  5. Once complete, scroll down to bottom of page and click “Submit Event” button.
    Back to top of page :)

How to post Meeting Minutes to your Group Docs:

  1. From the “My Account” in the upper left, use the drop down to go to “Groups” then to the side “Memberships”.   Groups are also listed on the sidebar and on the “Committees and Groups” page. TIP: Bookmark your group page for easy access.
  2. click on the Group that you are a member of to continue.
  3. click the “Docs” button on your Group page nav bar.
  4. click “New Doc” button.
  5. Add your Title and your Content.
  6. scroll down, click “Tags” and add a tag such as “minutes” or “agenda”
  7. scroll down click “Settings” from here you can choose who has access to edit, add and view comments, and view doc edit history.
  8. click Save
    Back to top of page :)

TIPS AND TRICKS

**As an Admin, you can email everyone in your group from the website. use with caution and respect.

To access this feature go to your group page (an easy to remember link to your group page is take your group email address and replace the @ with a . ex http://website.occupyatlanta.org

1 – click the Admin button on your group page.
2 – click Email Options
You can use the form below to send an email notice to all group members.
Everyone in the group will receive the email — regardless of their email settings — so use with caution.

 

**You can “Embed” almost anything in the Docs Tab on the Website

Google Doc spreadsheets ex and How To: http://occupyatlanta.org/contact-communicate/groups/finance/docs/how-to-add-a-spreadsheet-to-your-docs

Flash Music Box ex: http://occupyatlanta.org/contact-communicate/groups/arts-literature/docs/occupy-music

 

**You can @Mention people and #tagThings

To do this simply copy their name in red like so @HeyYou123

 

**You can Bold text and show text in emphasis in updates and forum posts

To do this use <b>Bold</b>  <i>Italics</i> <strike>strike</strike> <a href=”url”>Link</a>
Back to top of page :)

If you can make a screencast video, feel free to do so PLEASE, and with audio :)  If you can help create a new How To send it to Website@occupyAtlanta.org –  We want How To’s for everything!

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